Using
Mail
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Here you will learn how
read, send, and store mail. Generally your new messages are automatically
stored in your Inbox (unless they have been filtered).
Managing the messages in your Inbox and in all other folders, is reviewed
in this section.
Note: Messages that arrive in your Inbox can only be read through
our service and cannot be viewed in an offline mailer. VIP services
on the other hand such as Email
Pro and Email Plus
do allow you to view your messages from the web-based account on your
off-line mailer. |
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| Opening the inbox |
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| To see your inbox, click Inbox on the
vertical navigation bar on the main screen. The Inbox
page opens, displaying the list of messages currently
in you Inbox folder. The list of messages in your Inbox
and in all other folders, is referred to as the Message
List. |
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| Please note the following: |
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| 1. |
Messages which have been filtered using Automatic
Deletion, Automatic
Filing or Red
List Safety rules, will not appear in your Inbox.
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| 2. |
Size is included in order to help you control the size
and manageability of your mail account. We suggest you
continuously maintain your mailbox by deleting large messages
and messages with attachments, immediately after reading
them. |
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| Reading a message |
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Click Inbox on vertical navigation bar. Select a message
from the list and click on its envelope, message number
or subject line. The message content will replace the
Message List in the center of the screen.
Note: The checkbox, which appears next to each message
is only used for moving and deleting messages. |
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| Using Folders |
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Folders allow you to store and delete
messages.
Your mail system arrives with four default folders: Inbox,
Draft, SentLog, and Wastebasket. In addition, you can
define your own folders. You can manually move messages
between folders or you can create rules for automatically
placing messages in folders (See automatic
filing of messages ) |
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| Open Folder |
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In the folders screen
- Select the SentLog folder to see the messages you have
sent and requested to store after sending.
- Select the Wastebasket for the messages you have recently
deleted.
- Select the Inbox folder to refresh the Incoming Message
List with new messages that have arrived since you've
last
viewed the list.
- Select the Draft folder to display list of messages
you have saved.
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| Create, Rename and Delete Folders |
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| To create a new folder |
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| 1.From the navigation bar Click the Folders
button. |
| 2. Click the Add button. |
| 3. Enter the name of the folder in the
text box displayed. |
| 4. Click Save to confirm your operation. |
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| To rename a folder |
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| 1. Click the checkbox next to the folder
you want to rename. |
| 2. Click the Rename button. |
| 3. Enter the new name of the folder in
the text box displayed. |
| 4. Click Save to confirm your operation. |
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| To delete an existing folder |
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| 1. Select the folder by marking the checkbox
next to its name. |
| 2. Click the Delete button. |
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| Note:You can rename or delete several
folders at a time simply by choosing them and clicking
the rename or delete buttons. You cannot rename nor delete
the predefined folders. |
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| Moving a message to another folder |
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You can move messages from any folder to a user-defined
folder. After clicking Inbox click the checkbox next to the
message(s) you wish to move. Click the Move To button and select
the folder you would like the message(s) to be moved into. The
selected message(s) will be removed from the current folder
and placed in the desired folder.
Note: You cannot move messages into the Inbox or SentLog folders.
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| Deleting a Message |
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| 1. |
From the main navigation bar click Inbox from the main
navigation bar. |
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Click the checkbox next to the message(s) you wish to
delete and press the Delete button. Your message(s) will
be removed from the current folder and placed in the Wastebasket.
Messages in the Wastebasket are deleted automatically
every two days. |
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You can delete message(s) from your Wastebasket at any
time by opening the Wastebasket, marking the checkbox
next to the message(s) you wish to delete and pressing
the Delete button.You can also choose Empty Wastebasket
on Logout in the Preferences Section under User. Every
time you log out, the messages in your wastebasket will
be deleted. |
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| Composing a message |
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| 1. Click Compose in the vertical menu bar, (alternatively
you can also click the email icon for the corresponding nickname
in the Contacts page. |
| 2. Enter the recipient's email address in the
"To" field. |
| 4. Type your message in the large text box. |
| 5. Click Send. |
| 6. Note you can also click the CC and bcc buttons.
and choose the contact you want to add to the message's recipient
list. |
| 7. Click the Save button on the upper or lower
horizontal toolbar to save the message while writing a message
it if you want to save it. Clicking Save will save the massage
to the draft folder. |
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| Replying to a message |
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| To reply do the following: |
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| 1. Click the Inbox in the menu bar |
| 2. Click the message that needs reply |
| 3. Click Reply. |
| 4. The Compose page will open up with the sender's
email address in the To field. You can now compose a reply to
the message sender and proceed as you would when composing a
message. |
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| Replying to all recipients |
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| 1. Click the Inbox in the menu bar. |
| 2. Click the message that needs reply |
| 3. Click Reply To All |
| 4. The Compose page opens up with the sender's
email address and the addresses of all of the message recipients,
in the To field. |
The Email addresses of those copied on the original message, will
appear in the Cc field. You can now compose send a reply to the
message sender and all of its recipients.
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| Forwarding a message |
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| 1. Click the Inbox in the menu bar. |
| 2. Click the message you want to forward. |
| 3. The Compose page opens up, containing the
content of the message you have just read. You can now forward
this message to anyone. |
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| Attaching a file |
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| 1. Click Compose on the main navigation bar |
| 2. Enter your message details. |
| 3. Click Attach on either the top or bottom toolbar.
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| 4. The Attachment area will be opened in a new
window. Click Browse and search for the file or type the full
path name of the file you wish to attach. Once found, press
the Attach File button and the file name will appear in the
Attachment List.( In order to remove an already attached file,
select the file from the Attachment List and press the Remove
button) |
5. Click Save
Tip: The file you attach can be of any type, for example: a
sound file, an image or even a spreadsheet. Adding attachments
to your message can be done at any time while composing the
message. It's recommended to use compression software such as
Winzip to compress files before attaching.
Note: In order to attach files to your messages, you must have
a browser that supports file upload (e.g. Netscape Navigator
2.0 or Internet Explorer 3.02 and later). Internet Explorer
3.02 users must have the File Upload Patch installed on their
system, before attempting to attach files. |
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| Notifying a recipient via ICQ™ |
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| You can notify a recipient of your email that
an email has arrived via the recipient's ICQ™ or instant
messaging service. |
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| 1. Make sure the instant messaging number of
the recipient can be found in the contact list page relevant
to that recipient. |
| 2. Click compose on the navigation bar and after
filling the recipient's details mark the "Notify via ICQ™"
checkbox. |
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| Checking spelling |
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| 1. Click compose and enter your message details. |
| 2. Choose the suitable language from the selection
list and press the Spell Checker. |
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